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Course Schedule Changes Adds/Drops/Withdrawals


COURSE ADD/DROP PERIOD


Until the drop period ends, Mitchell Tech may determine a student is not active and may be dropped from classes. After the drop period ends, any changes in a student’s registration (including adding or dropping a course) must be completed on a Course Change Form. A course is not dropped by simply discontinuing attendance. Fall and spring semester courses may be added through the 5th day of a semester or with the approval of the course instructor. Courses may be dropped through the 10th day of classes each semester. Students will not be charged for courses dropped within the first ten days of the semester. Courses dropped during the first ten days of the semester will not be recorded on a student’s transcript. Courses scheduled in the summer term and shorter modules may be added or dropped through the equivalent prorated day from the course start date of such classes.

Adding and/or dropping a course after the 10th day requires approval signatures of the student and the course instructor. If the proper drop/add procedure is not followed, the student will fail the course. Courses dropped after the semester’s drop period has expired are NOT eligible for a refund unless the student is withdrawing from school entirely. (Refer to Tuition Refunds section.)


WITHDRAWING FROM A COURSE


A student who withdraws from a course after the 10th day will be issued a grade of “W” to indicate official withdrawal from the course. (A “W” grade is not computed in the student’s grade point average.) Students who stop attending a class are not automatically withdrawn from the course. Students who quit attending class and have not completed the official withdrawal process will receive a grade of “F.” Students will not be allowed to withdraw from courses after the 85% date of the term.

85% dates will be published annually on the Mitchell Tech website.

No registration change is official until the properly approved form is filed with the Center for Student Success or Registrar’s Office; the official date of the withdrawal is the date the form is filed in the CSS or Registrar’s Office. No refunds are issued to students who withdraw from a course.

Withdrawing From School Entirely


Students planning to withdraw from school entirely are required to complete a “Withdrawal Form” available in the Center for Student Success. On rare occasions, when completing the form is not possible for the student, then a formal notification to The Center for Student Success must be made either by phone call or Mitchell Tech-issued email account. A student is not officially withdrawn from the College until the proper withdrawal form is filed.

The process for officially withdrawing from school is:

  1. Complete a withdraw form available in the Center for Student Success..

  2. Complete an exit interview with Student Success Center staff.

  3. Complete an exit interview with the Financial Aid Office.

  4. Complete appropriate forms with the Business Office

Refunds for Official Withdrawals, if any, are calculated by the student’s last date of attendance and the length of the enrolled courses. A Return of Title IV funds will be calculated and federal funds will be sent back to the Department of Education. Mitchell Tech has the right and will bill the student for any federal funds that are sent back to the Department of Education. If you receive a Mitchell Tech Foundation Scholarship and withdraw before mid-term, you will lose the scholarship and will be required to reimburse Mitchell Tech. Students who officially withdraw and who receive an earned grade for any course during the semester are not eligible for a refund for that course. (See the Business Office for a refund schedule.)

Students withdrawing entirely from school, wishing to re-enroll at a later date, are required to complete a new Application for Admission.


ADMINISTRATIVE WITHDRAWAL/INACTIVE STUDENTS


Students who have not demonstrated academic activity in all courses for a minimum of 10 consecutive school days are considered “Administrative Withdrawals." Students who are considered Administrative Withdrawals will receive all failing grades marked as a “FN” on the transcript for any classes in which they are registered and their withdrawal date will be considered the last date of attendance.

A Return of Title IV funds will be calculated and federal funds will be returned to the Department of Education. Please note: When an Administrative Withdrawal is applied, Mitchell Tech has the right and will bill the student for any federal funds that are returned to the Department of Education. Mitchell Tech will not issue a refund for tuition and fees charged by Mitchell Tech.


ACADEMIC ENGAGEMENT DEFINED


For students to receive federal financial aid, students must demonstrate academic engagement. If academic engagement is not confirmed in each class, federal financial aid will be cancelled or reduced based upon the classes where academic engagement is confirmed. After 10 consecutive school days of inactivity, a student may be administratively withdrawn from all courses.

The United States Department of Education defines Academic Engagement as “active participation by a student in an instructional activity related to the student’s course of study” that includes --

  • Attending a synchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is an opportunity for interaction between the instructor and  students;

  • Submitting an academic assignment;

  • Taking an assessment or an exam;

  • Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction;

  • Participating in a study group, group project, or an online discussion that is assigned by the institution; or

  • Interacting with an instructor about academic matters.

Academic Engagement is NOT:

  • Logging into an online class or MyTech without any further participation

  • Meeting with an academic advisor or student success coach

Attendance and active engagement in all courses is considered critical at Mitchell Tech. Academic success and student learning are closely related to attendance and participation. A student may be administratively withdrawn from a course after 20 consecutive school days of in activity. 


MEDICAL WITHDRAWAL


A Medical Withdrawal is requested when a student is suffering from a medical condition that prevents the completion of the semester. If a student is approved for Medical Withdrawal, a refund of tuition and fees is also approved. The student receives a “W” which indicates on the academic record that the student was withdrawn from classes. If the student was aware of the medical condition at the time of registration, the petition will be denied. Medical Withdrawals are for all courses that the student is registered in for the semester.

Only illness or injuries, as related to the student, of extended duration are normally considered for a Medical Withdrawal. Consideration will be given only when an illness or injury makes it impossible to complete a term. A Medical Withdrawal requires withdrawal from all classes for that term. Medical Withdrawals will not be approved if the difficulty resulting from the injury or illness was present when the student enrolled for the term.

The following forms will be required to file for a Medical Withdrawal and should be returned to the Director of Student Success:

  1. Medical Withdrawal Request—The Medical Withdrawal Request is a request to be medically withdrawn from Mitchell Tech and should be returned to the Center for Student Success. If you have any type of financial assistance from the Office of Financial Aid, you must have them sign the form before turning it in.

  2. Medical Release—The Medical Release form is to be signed, witnessed and returned, along with the Medical Withdrawal Request form by the student.

  3. Health/Medical Provider Report—The Health/Medical Provider Report is a form which must be completed by the student and the student’s physician(s) and must be returned directly to the Center for Student Success by the health/medical provider(s).

  4. Letter of Explanation—The Letter of Explanation is a statement from the student regarding the severity of his/her medical condition, explaining why he/she is unable to complete the semester due to the medical condition.

Administrative Removal for Subsequent Semesters


A student registered for a subsequent (future) semester may be administratively removed from the future semester if the student has an outstanding account balance from the current semester or if the student is serving an academic or financial aid suspension. A student may register after his/her account is paid in full or the suspension has expired.

Military Activation


Students who are members of the National Guard or reserves who are on active duty at the beginning of the semester or activated during the semester and are required to miss 25% or less of the semester because of their military obligation will be allowed to complete all work assigned during the time of activation. 

Students who are members of the National Guard or reserves who are activated and have attended classes for 75% of the semester during which they are called to active duty, will be allowed to receive the grade they have earned and given full credit for the class/course, providing the grade earned is a C or better. Students who are activated prior to 75% of a complete semester will receive a “W”.

Current students must submit a copy of their orders to the Director of Student Success or designee and contact their instructors prior to leaving for active duty. Incoming students must submit a copy of their orders to the Director of Student Success or designee.  

Attendance


Enrollment in Mitchell Tech assumes maturity, seriousness of purpose and self-discipline. Every student is expected to attend each meeting of all classes for which he/she is registered, to arrive on time and to stay for the full class period. Mitchell Tech recognizes that absences occur as a result of circumstances beyond a student’s control, as well as from a student’s failure to accept responsibility for attending class regularly.

Mandatory attendance requirements may be required in specific programs.

Each instructor will include on the course syllabus the attendance requirements for that class. Because courses differ in design, delivery, and requirements, the effect of absences on a student’s grade may vary.

Reservation of the Right to Modify Materials listed in this document is believed to be accurate at the time of publication. The College reserves the right to make changes that seem necessary or desirable, including course and program cancellations, requirements, financial fees, and to add, alter, or delete courses and programs. While reasonable efforts will be made to publicize changes, a student is encouraged to seek current information from appropriate offices. Content is subject to change without notice and does not constitute an offer to contract with any person. It is ultimately the student’s responsibility to be aware of current regulations, curriculum, policies, and the status of specific programs.

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